• Bid items.

    • Chicken Patties
    • All Breast Meat, 52 count, 3.1 oz portions per case -- 40 cases
    • Ground Beef Patties
    • 5/1, 10 lbs (50 patties) NO ORGAN PARTS, case -- 80 cases
    • NYS Beef/Pork Hot Dogs
    • 80/Case, 20 lb/Case -- 70 cases
    • NYS Ground Beef
    • 40lb/Case -- 40 cases

Bid description.

The Wayne-Finger Lakes BOCES and Participants require COOPERATIVE GROCERY ITEMS. The BOCES and Participants have agreed to form a Cooperative Bid Group as authorized by General Municipal Law Section 119-o. It is the intent of the Cooperative Bid Group (hereinafter referred to as “Participants”) to contract with vendor(s) and to establish prices for these items for the stated contract term. Not withstanding the details presented in the specifications, it being understood that a complete reliable supply of COOPERATIVE GROCERY ITEMS satisfactory to each participant shall be required in all cases.

General requirements.

Please read the general requirements

Award requirements.

Through this Request for Bids, the Wayne-Finger Lakes BOCES seeks qualified and responsive vendors to provide grocery items. Items to be purchased from this contract may include but are not limited to: grocery items not specified in this bid. Items listed in Section A are specified on the attachments. Vendors may bid Section B for items of unknown type and quantity which will be purchased throughout the bid term also.
NOTE: EXPIRATION DATES – Any and all items in both Section A and Section B that require expiration dates MUST have an expiration date of June 30, 2025, or later.

Bid sumission process.

Bid Submission
Bids can be submitted by:
a) sealed, hard copy mailed to the exact location indicated on the Legal Notice to Bidders
or
b) electronically thru the use of IonWave technologies website.

Bidding instructions.

1. Read all documents contained in the bid specifications.

2. Vendors are responsible for submitting their bids to the exact location indicated on the “Notice to Bidders” prior to the time indicated in the “Notice to Bidders”. No bids will be accepted after the designated time indicated in the “Notice to Bidders. NOTE: This includes any changes listed on the latest addendum issued by Wayne-Finger Lakes BOCES, if any. It is suggested that registered mail be used to submit bids. Delay in mail delivery is not an exception to the deadline for receipt of bids.

3. Bids which are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations or irregularities of any kind, may be rejected as non-responsive at the sole option of the Wayne-Finger Lakes BOCES. Bidders are cautioned that they, not Wayne-Finger Lakes BOCES, are responsible for the acceptability of the bid.

4. Bidders are responsible for reporting, in writing, any errors found in the bid specifications to the Wayne-Finger Lakes BOCES Purchasing Director, 131 Drumlin Court, Newark, New York 14513 or email: wflpurchasing@wflboces.org.

5. Questions about or clarifications to the technical specifications must be made in writing to the Purchasing Director prior to the bid opening. Such questions must be in the possession of the Purchasing Director five working days prior to the bid opening unless otherwise indicated. Verbal questions may not be entertained.

6. Bidders shall indicate on the outside of their sealed bid the following information:
1. Title of Bid and Bid Number
2. Date and Time of Bid Opening
3. Company Name
Vendors submitting “Alternate” pricing, products or services, must do so as a separate bid package to be considered for award. Each bid must be submitted under separate cover and will be considered on its own merits.

7. Bid form responses:
When filling out the Bid Proposal form(s) and Bid Line Items Listing be certain that:
1. All blanks are filled in with the requested information:
a. Supplier Notes (if applicable) any variations such as: Product description, weight of container, color variance, etc.
b. Vendor’s Item Number
c. Unit Pack Size
d. Indicate if bidding “As Specified”; which means that it meets or exceeds what is stated on the vendor bid item listing.
2. All forms are signed in blue or other non-black ink, if submitting a sealed hard copy, or electronic signature.
3. All areas requiring a price are to be filled in as follows:
• Supply a numerical price for all products or services to be provided.
• Check the “No Bid” box for any item(s) you do not wish to submit a bid for.
• All markings other than those indicated above or any blank spaces where prices are indicated shall be deemed as a “no bid” by the BOCES and shall make the vendor non-responsive for that particular item(s). No exceptions shall be made in this case.

8. The only forms necessary to be submitted for a bid are the following:
• Bid Proposal Form, filled out completely (see Instructions to Bidder)
• Section A - Catalog/Website Instructions Form
• Section B - Discount Form
• Questionnaire
• Bidder Qualification & Disclosure Form
• Bid Proposal Certification/Non-Collusion Affidavit signed & dated.
• Resolution (For Corporate Bidders Only)
• Declaration Statement
• Vendor Bid Item Listing
• W-9
• Catalog Hard Copies (if applicable) must be received by the date and time of the bid opening

Service date.

Through June 2025

Bid files.

Company information.




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